Did you know?

• Employers must complete a Form I-9 for all newly hired employees to verify their identity and authorization to work in the U.S. within three business days of the date employment begins.
• An employer cannot ask for specific documents for the I-9 form or for more than what is required by law.
• If audited, an employer has three days in which to produce I-9s to authorities for inspection.
• Employers must retain I-9 forms for three years after the date employment begins or for one year after the date of termination, whichever is later.
• It’s highly recommended that I-9 forms NOT be stored in employee personnel files.
• Current I-9 forms should have a “Rev. 08/07/09” date on the bottom, right-hand corner. If updating and/or re-verifying information from an older I-9 form, a new I-9 form should be completed.
• Section 1 must be completed by the employee (or their preparer or translator). Employers should not pre-type the info.
• Employers may, but are not required to, photocopy the document(s) presented. If photocopies are made, they must be made for all new hires.
• Any corrections to the I-9 form should be initialed off by the employee (Section 1) or the employer (Section 2).
• Employers with certain types of federal contracts are required to use E-Verify to confirm employment eligibility. E-Verify is an internet-based system administered by the Department of Homeland Security that compares data from an I-9 form to Homeland Security and Social Security Administration databases to confirm employment eligibility.